A student can request a leave of absence for various reasons by writing a leave letter for school. Elements such as reason for leave and providing correct dates on the days the student will be absent are essential while writing a school leave letter.
Leave Letter for School: A leave application is a formal request for permission to be absent. It could be for various personal reasons, such as family gatherings, health concerns, etc. It can be written by either students or parents.
This is a fairly formal approach to telling the concerned professors about the absence. In this article, we will learn how to write a leave application, including its format and components, using samples and recommendations to give you an idea and overview before you start writing.
What is Leave Letter for School?
Leave letters for school are given to inform teachers of a student's temporary absence from school. This letter can be addressed to either the Principal or the class teacher.
Parents can also write a leave letter to the school that their child will not be attending school due to a personal reason.
Types of Leave Letters for School
Some of the reasons why students might request a leave of absence are listed below:
- Sick leave
- Relative marriage leave
- For family holidays
- Personal family matters
- Going to an outstation
Also Read: Medical Certificate Format for Students - Sample Form PDF Download
Purpose of Giving Application for Leave in School
Submitting a leave application for school before skipping lessons remains mandatory for children. It allows the authorities to keep track of each kid and ensure that children do not miss school regularly. It also provides a teacher with an overview of a student's activities and aids in the maintenance of a student record. A well-written leave application conveys a clear message while convincing teachers because it appears more authentic and acceptable.
A leave application is submitted when a student is forced to miss class due to unforeseen circumstances. Permission must be obtained before missing school. A leave can be taken for various reasons, including health concerns, family functions, emergency work, festival celebrations, family issues, etc.
Also Read: Formal Letter Format CBSE
Components of Leave Application for School
A leave letter should be well-structured to ensure clarity. Every letter must contain certain parts.
- Heading: The heading should include contact information such as the recipient's address and designation. This is significant since the letter will be delivered directly to the specified recipient. Mention the date of composing this letter below the title.
- Subject: In this section, the letter's title is mentioned briefly. It helps the reader understand the letter's context.
- Salutation: The receiver is addressed graciously. Appropriate titles, such as 'Respected Sir/Madam', and other identifiers are used.
- Body: The body is the most important part of the application for leave in school. This section includes detailed information such as the reason for seeking leave, the duration of absence, and precise dates. Express your gratitude to the beneficiary in advance in the hopes of receiving leave.
Also Read: Letter to Principal
Leave Letter Sample for School
In most cases, students must submit a leave application to their class instructor or the principal to be excused from class. For younger children, though, their parents may submit a leave letter for school on their behalf later.
Listed below is a sample of leave applications that can be altered depending upon the reason. The format of the application, however, remains the same.
1. Leave Letter Sample for Students
The Sample below is the leave application format for students.
Leave Application
Date:_____
To,
The Principal,
(School Name),
(School Address)
Subject: Application For Leave
Dear Sir/Madam,
I am (Your Name), a student of (Class And Section). I want to bring to your kind attention that due to (Mention your reason), I will be unable to come to school from (date) to (date).
I request you to kindly provide me with leave for the dates mentioned above.
I assure you that I will catch up with my studies after returning. I shall be grateful.
Thanking you.
Yours faithfully,
(Your Name)
2. Leave Letter Sample from Parents
The Sample below is the leave application format from parents.
Leave Application
Date:_____
To,
The Principal,
(School Name),
(School Address).
Subject: Application For Leave
Respected Sir/Madam,
I am (Parent name), father/mother of (Student name), studying in (Class & Section). I am writing this application to tell you that my son/daughter has not been feeling well for the past few days. Medical tests are going on, and doctors have advised him/her to bed rest for the next (Number of days).
I request you to please grant (Number of days) of leave to my son/daughter so that he/she can recover quickly. A prescription from the doctor has been attached to the application for your reference, and I shall be very grateful.
Thanking you.
Yours sincerely,
(Parent’s name)
(Parent’s signature)
3. Leave Letter Format for School
Students need to bear in mind that the format of the letter also matters as much as its content. While writing a leave application for school, students need to follow a standard format, regardless of the reason.
The format of writing a leave letter for school of absence is listed below:
- Salutation
- The subject of the application
- Reason for leave
- Number of leaves needed (particular dates)
- Contact information of guardians
- Signature of Guardian
Also Read: Letter to the Editor: Format, Samples for Class 10 & 12
Tips to Write Leave Letter for School
Students are advised to understand the structure and its major components to write it down clearly and concisely. It should be sincere, brief, and offer acceptable justifications for your absence. It's critical to include dates, days, and durations to keep the entire process transparent.
Listed below are a few tips for writing a leave letter for school.
- Make sure that the intent of the application is straightforward.
- The subject in the application for leave should be concise.
- The body of the application should not be very long. It should state the reason and the dates for leave.
- The tone of the application should be formal.
- The reason stated for leave should be real and honest.
- The language should be grammatically correct.
Mistakes to Avoid While Writing Leave Application for School
Here are some mistakes that students must avoid while writing an application for leave in school.
- Check for spelling and grammatical problems. Incorrect spellings create a negative impression on the reader.
- If the reason for obtaining leave is unclear, the recipient will struggle to understand your condition, resulting in misunderstanding. The leave may be rejected.
- Some schools may have specific rules, such as sending the leave letter one week in advance or not allowing leave for more than a week. All of these should be considered before writing.
