How to Write Application for TC? | Samples & Format

How to Write Application for TC? A transfer certificate application is a formal request submitted by a student or parent/guardian to the authorities for a transfer certificate. A transfer certificate is an important document that shows that a student has completed a specific period of study at one school and is now eligible for admission to another. 

The transfer certificate application includes crucial information such as the student's name, date of birth, admission number, and academic record. A transfer certificate is typically necessary when a student transfers to a new school, college or wants to continue their education in another city or country. In such circumstances, the transfer certificate serves as confirmation of the student's prior academic record, which is required for admission to a new university.

Application for TC: Download Sample PDFs

The transfer certificate has a standard format that is widely followed. The PDFs of the above TC application are in the table below. These can be downloaded and used for future purposes. 

Note: Some high schools do not require application forms to provide transfer certificates, as they are limited to only high schools. The students receive their transfer certificates when they collect their original mark sheets.

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Application for TC: Samples and Format

Application for TC must be addressed. Additional paperwork may be required by the school or college, such as a copy of the student's most recent report card or a letter from the student's new school or institution. If the student is qualified, the school or college will assess the application and award the TC.

• Application for TC after 10th
• Application for TC after 12th
• Application for TC due to Parent's Job Transfer
• Application for TC from School due to Relocation
• Application for TC for Dropping Out
• Application for TC from college after 1st year

1. Application for TC after 10th

Application for TC from the school principal must be precise. Students must pay attention to the address, date, subject, salutation, and subscription. The body can have details on the reason for asking for the transfer certificate and the level of urgency.  

Here is the format to write an application for TC after 10th:

From                                                                                                                   Place:

Name                                                                                                                  Date: 

Address

To

The Principal,

School Name,

School Address.

Sub: Request for Transfer Certificate (TC)

Respected Sir/Madam,

This is a request letter for my transfer certificate. I __________(name) completed the 10th class this academic year and am going to join the 12th standard. For that, I need my school transfer certificate.

So I am requesting you to please issue my transfer certificate.

Thanking you.

Yours Obediently,

_____________.

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2. Application for TC after 12th

This is an application for TC from the school principal requesting a school leaving certificate for admission into college. The mark sheet for class 12 must be attached along with the letter. The name, address, and subject must be clear. The body must also describe the need for the TC. 

The sample to write an application for TC after the 12th is as follows:

From:                                                                                                                   Place:

Name:                                                                                                                  Date:

Address:

To

The Principal,

School Name,

School Address.

Sub: Application for Transfer Certificate (TC)

Respected Sir/Madam,

With all your support and guidance, I (name) have completed my 12th standard in the year (mention year and batch). 

Now I am going to join college for further studies, so I need my transfer certificate, board marks list, and study certificate.

I have paid all my fee dues, so I am requesting you to please arrange my certificates.

Thanking you,

Yours sincerely,

____________.

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3. Application for TC due to Parent's Job Transfer

Application for TC from school principal by parents due to job transfer to another place. The writer must again remember the spacing of address, date, salutation, and subscription. It must be in the same line and should be justified, that is, to have uniformity. The body can have one or two paragraphs, and exaggeration must be avoided.

The sample to write an application for TC due to the parent's job transfer is as mentioned below:

From:                                                                                                                   Place:

Name:                                                                                                                  Date:

Address:

To

The Principal,

School Name,

School Address.

Sub: Application for Transfer Certificate (TC) due to Job Transfer

Respected Sir/Madam,

I am (your name), and my son/daughter (son/daughter’s name) is studying in class 8 at your school. I recently transferred to (state/country) for my work. I have to join there in the next 20 days. We are moving there on (date).

I am also attaching my transfer certificate here. In the meantime, I will clear the academic fees for this session. My ward has to join the school there on (date). Therefore, I kindly request you grant the TC. 

Thanking you,

Yours sincerely,

____________.

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4. Application for TC from School due to Relocation

Application for TC from school principal requesting a school leaving certificate due to change of residence. Parents can stick to the reason behind the application. It must be noted that in schools, applications submitted by parents are considered with better credibility than the ones written by the students.

A sample application for TC from school due to relocation is as follows:

From:                                                                                                                   Place:

Name:                                                                                                                  Date:

Address:

To

The Principal,

School Name,

School Address.

Sub: Application for Transfer Certificate (TC) due to Relocation

Respected Sir/Madam,

I am (your name), and my son/daughter (son/daughter’s name) is studying in class 5 at your school. We are shifting our residence from (location) to (location). This new place we are moving to is far from school; my child won’t be able to travel 4 hours daily to attend school. 

We plan to admit her/him to a new nearby school. I am attaching the residential proof of our new address. 

Hence, I request you grant her the transfer certificate (TC) so we can initiate her admission process in the new school. 

Thanking you,

Yours sincerely,

____________.

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5. Application for TC for Dropping Out

An application for TC from the school principal must be appropriately addressed. Parents usually apply for this kind of TC. However, parents must ensure they appropriately enter the student's name and details. 

Application for TC for dropping out sample is as follows:

From:                                                                                                                 Place:

Name:                                                                                                                 Date:

Address:

To

The Principal,

School Name,

School Address.

Sub: Application for Transfer Certificate (TC) for DropOut

Respected Sir/Madam,

I am (your name), and my (son/daughter’s name) is studying in class 9 at your school. However, due to family issues and financial trouble, we won't be able to continue our child's education at this institute. 

We plan to resume her/his studies once everything is back on track and stable. Till then, we prefer homeschooling. 

Hence, I request you grant her the transfer certificate (TC) so that he can join the school once everything is revived. 

Thanking you,

Yours sincerely,

____________.

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6. Application for TC from College after 1st Year

An application for TC from college must be appropriately addressed to the principal. Students usually apply for this kind of TC. However, students must ensure they appropriately enter their names and details. 

The format to write an application for TC from college after 1st year is mentioned below:

From:                                                                                                                   Place:

Name:                                                                                                                  Date:

Address:

To

The Principal,

College Name,

College Address.

Sub: Application for Transfer Certificate (TC) after 1st Year

Respected Sir/Madam, 

I (name) am a student of B.Sc Physics in your college. I was always interested in pursuing B.Tech, but last year, I couldn’t crack the entrance exam due to high cutoffs. 

However, this year I have completed the JEE Main exam and, on my eligibility, acquired a seat in B.Tech at IIT Delhi. 

To join IIT Delhi, I must present my TC from the existing colleges as specified in the documents. Therefore, I humbly request you consider my request and grant me the TC. 

Thanking you,

Yours faithfully,

____________.

Format for writing an Application for TC

It is essential to be clear and concise when writing an application for TC. The application should include the student's name and the justification for the TC request. 

• Details of Sender: The sender’s details must be specified, such as the name, address, and date.
• Details of the Receiver: The receiver’s details should be precise, like to whom it is addressed, the designation of the receiver, and the address. 
• The Subject of the Letter: It should be precise, addressing the issue of the letter.
• Content of the Letter: The letter's content should include the purpose and reasons for sending the letter. 
• Ending the Letter: The ending should include a proper salutation, such as faithfully, sincerely, or obediently. 

Points to Include in Transfer Certificate Letter

The purpose of the TC application is to release the student from the current school to be admitted into a different school. Points to remember while writing a transfer certificate application are:

• Reason for applying: Students should mention a clear and genuine reason why they need a leaving certificate.
• Request for TC: Application for the certificate to the school principal or class teacher and specify why getting the TC is important.
• Added documents for admission to other institutes: Attach the required documents demanded by another school or institute to get admission.
• Specify the date on which certificates should be issued: Students can request a particular date or an earlier date to avoid difficulties.

Now that students know what details need to be included in the TC application letter, they can refer to these letters and use them per their requirements.

What is TC (Transfer Certificate)?

A transfer certificate is an official document issued by an educational institution to indicate that the bearer of the certificate was formerly a student at the school and has now moved on to complete their studies or continue their studies elsewhere. 

The person in charge prepares the transfer certificate after receiving an application from the student who requests it. It covers personal and educational information about the students, such as

• The student's name and Date Of Birth 
• Parents' names 
• Course of Study 
• Date of completion of study

It may include additional information because there is no consistent standard for a transfer certificate and it differs from educational board to board. The transfer certificate also includes information on the student's payment of the required fee and satisfactory completion of all examinations.

Because a transfer certificate is only granted by the previous institution and is required for admission to the next school/college, it is critical to ensure that the student is only enrolled in one institution at a time.